ESPE 2023 Terms and Conditions

By registering for this event, you give the European Society for Paediatric Endocrinology and Bioscientifica Ltd permission to contact you about the event programme, products and services that we think may be of interest to you. If you would like to opt out of these communications, you can do so by emailing unsubscribe@bioscientifica.com with the event name in the subject line.

Cancellation Terms and Conditions

In-person tickets

If you have purchased an In-person registration, you can cancel this up to and on 17 July 2023 (23:59 CEST) by contacting ESPE c/o Bioscientifica Ltd at espe2023@bioscientifica.com. Cancellation will be subject to an administrative charge of 25% of the ticket price.

If you wish to then book a ticket for ESPE On-demand Access Only, you will be required to complete the registration process again. Please send your request for cancellation of registration or refund in writing to ESPE c/o Bioscientifica Ltd at espe2023@bioscientifica.com.

Cancellation requests made after 17 July 2023 (for any reason, including COVID-19) will not be accepted as we will have booked all suppliers based on the registrations received at that date.

ESPE On-demand Access only

Once your booking is confirmed for an ESPE On-demand Access only ticket, and payment has been made, registration cannot be cancelled or refunded as all content will be available for you to access On-demand after the Meeting has taken place in The Hague, Netherlands.


Delegate insurance and COVID-19 requirements

If you cause damage to third parties and property you will be liable for this. Please take out valid, comprehensive third-party liability insurance.

ESPE is working with all venues being used for ESPE 2023 in The Hague, Netherlands to ensure that they are working to the highest standards of COVID-19 compliance based on the local Dutch regulations and that all necessary sanitation and hygiene precautions are made.

  • Delegates/group leaders are responsible for arranging appropriate travel insurance for their Group and for ensuring that all individuals in the Group meet all COVID-19 requirements. This includes the provision and completion of all necessary documentation and testing for travel which may be in place at the time of travel to and from The Hague, Netherlands.
  • Delegates are personally responsible for all mandatory testing requirements that they may need in order to travel to and from The Hague, Netherlands and stay for the duration of ESPE 2023 (Thursday 21 September to Saturday 23 September 2023). We recommend obtaining travel insurance for your trip and reviewing all accommodation and travel Terms and Conditions (T&Cs) before booking in light of COVID-19 restrictions.

ESPE will not cover or be responsible or liable for any costs that may be incurred by any attendees to ESPE 2023 for testing, quarantine or insurance costs.


COVID-19 Restrictions and cancellation by ESPE

Last updated 25.04.2023

All Travellers

It is no longer necessary to provide proof of vaccination, recovery or a negative test or complete an entry form to enter the Netherlands.

UK nationals do not need a visa to enter the Netherlands. At passport control, UK nationals should use the ‘ALL PASSPORTS’ lane, irrespective of their residence status.

If you are travelling via France or Belgium, check FCDO Travel Advice for those countries, as testing requirements and validity may differ. The Dutch border police carry out random checks at the land borders to check compliance with entry requirements.

In the event that COVID-19 restrictions have to be implemented at the Congress venue, there will be a limit to the number of people permitted in the venue at any one time. If this happens, we will review our booking list and we will exchange in-person tickets for an ESPE On-demand ticket, giving you access to all the meeting content to view on-demand. Please check your travel and accommodation terms and conditions, along with your travel insurance policy, in the unlikely event that ESPE has to cancel ESPE 2023 or your participation in The Hague, Netherlands due to COVID-19 restrictions.

Please note: ESPE will not cover or be responsible for any losses or costs associated with accommodation or travel to ESPE 2023. Accommodation and travel costs are the sole responsibility of delegates, ESPE is unable to refund pre-booked accommodation and travel costs and this will be at the discretion of individual hotels and providers.


Photography

Please be aware that there will be official onsite photography and/or audio/video recordings during this event as commissioned by ESPE and/or Bioscientifica Ltd. Any images/audio/video captured may be used by ESPE and/or Bioscientifica Ltd for promotional purposes, including but not limited to, websites, external mailshots, other marketing materials, and social media. For further information please contact the ESPE 2023 Team.


Online Payment

All payments for the ESPE 2023 meeting must be made in EUROS to the European Society for Paediatric Endocrinology. Bioscientifica Ltd is the professional meeting organiser for ESPE 2023 and acts on behalf of the European Society for Paediatric Endocrinology.

Registration confirmation and badges will not be issued until payment is made in full.

The preferred payment method for the meeting is on-line payment via Credit Card. Bank Transfer payment is also available, an invoice will be generated for you to make payment with bank details for ESPE 2023 account and your reference number to be included.


Carbon Off-setting

Having the opportunity to meet face to face, connect and share our knowledge is an invaluable experience. At the same time, we recognize these events have associated impacts from travel/transportation and lodging.

In planning for the event, great care was taken to incorporate sustainability considerations into the various aspects and activities for the meeting. These actions include:

  • Reducing the amount of materials produced for the meeting
  • Encouraging the use of public transportation
  • Facilitating offsets for our impacts with the help of meeting delegates and sponsors.

In keeping with our goal, we are also encouraging delegates to offset their travel-related carbon impacts associated with the meeting.

For a list of carbon offset providers, we suggest you visit CarbonCatalog.org. Carbon Catalog is a free and independent web directory of carbon offsets (they do not sell offsets or have commercial relationships with providers). Once you have chosen the project you wish to support, you can follow the link to their website, where a simple calculator will be available to help you determine the carbon impact of your travel to ESPE 2023. You can then donate the off-set amount to your chosen project.

Thank you for your consideration.