Please note that press facilities will be limited during the meeting, further details are given below:
Media Terms and Conditions
Only members of the working press can attend. Identification will be required at the registration desk. Freelance journalists must bring a letter of intent from their editor and should also bring evidence of previous publications.
Press Passes are issued free of charge to journalists (including freelance journalists) for recognised:
- Journals, magazines and news publications
- News agencies
- Broadcast media
- Web publications
Representatives engaged in the following are NOT entitled to a Press Pass but may register as a delegate:
- Public relations
- Sales and marketing
- Commercial exhibitions
The organisers of the ESPE 2019 meeting reserve the right to refuse a Press Pass, or entry to the meeting if appropriate identification or credentials are not supplied.
To apply for a Press Pass for the ESPE 2019 Meeting in Vienna, please download and complete the following application form and email the completed form to email@example.com.
Media representatives receive the following:
- Complimentary meeting registration
- Media pack with press releases
- Admission to scientific, education and poster sessions
- Admission to the commercial exhibition
- Admission to the Informal Networking Event on Thursday 19th September
ESPE reserves the right to deny meeting admission to any media representatives who do not abide by the policies described herein or who misuse these privileges by engaging in activities other than journalistic pursuits.
Media representatives of accredited news organisations who wish to attend the meeting for editorial coverage purposes are eligible to register as press. To qualify, please provide a photocopy of your media credentials, plus official documents or a letter on your news organisation’s letterhead verifying assignment to the meeting.
Freelance journalists must provide a letter of assignment on the accredited news organisation’s letterhead and must provide copies of three by-lined articles on medical/scientific topics.
Online media, medical publishing organisations, non-profit health care organisations and university publications representatives must meet the following criteria:
- Web sites must contain original, editorial news coverage
- Editorial content must be free from advertising or sponsorship
- Advertisers must be clearly identified
- Web sites of for-profit organisations must have more than one sponsor and those sponsors must be clearly identified
ESPE does not give, rent or sell on-site media registration lists. That information is considered proprietary.
Individuals from companies or organisations that produce material of any type that is, at any time, intended for marketing, financial analysis, advertising or public relations purposes may not register as media.
Photography, audio recording and videotaping inside the lecture rooms is prohibited. Taking photos of posters presented at ESPE 2019 is only allowed when the permission form for photography is signed by the ESPE press officer and the respective author, and carried with you at the meeting at all times. If you require assistance in contacting the author for approval please contact firstname.lastname@example.org.
On-Site Registration and Requirements
We advise you to register in advance and reserve appropriate accommodation. ESPE are not responsible for making any accommodation arrangements for journalists. Registered media representatives are required to wear their ESPE name badges at all times while in the meeting venue; no one is admitted to sessions without a badge. All sessions are open to the media.
Photography, audio recording and videotaping inside the lecture rooms is prohibited.
Use of ESPE Logo
In order to avoid the appearance of endorsement, the use of the ESPE names and logos, and the meeting name may not be used in news releases or articles except to say "This science/research was presented at the 58th Annual ESPE Meeting, Vienna, Austria, 19-21 September 2019”.