What data do we collect?
When you use the ESPE website, we send your computer a small file called a cookie, which we can access when you visit this site in future. To analyse our cookie data, we use a third party service provided by Google LLC called Google Analytics. We collect this information to help this site run smoothly, to automatically populate your login information, and to analyse trends in the way our users interact with the site.
If you use third party social media services such as Twitter and Facebook via this site, those services may also place cookies on your computer when you use this site. Third party cookies are not covered by this policy, and we encourage users to read the cookie policies of these sites.
You can change your cookie settings for this site at any time by clicking ‘cookie settings’ in our website footer (at the bottom of every page on this site).
Data you supply via online forms
You may choose to submit your personal information to us by filling in an online form on this website. Examples of when we may collect personal information from you in this way include:
- when you apply for, or renew, your ESPE membership
- when you apply for an ESPE grant.
Whenever you provide your personal information to us via an online form, we will ensure that the form contains a clear statement, outlining exactly how we will use your data, and how long we will retain your data for.
We will only ever use your personal data for marketing purposes if you have consented to this.
Information we collect at receipt and opening of emails
We use a third party provider, DotDigital, to deliver our marketing emails. If you have opted-in to receive marketing communications from us, we will collect the following information on your email consumption:
how you interacted with each email: e.g. whether you opened, deleted or forwarded the email, and details of any links you clicked
the type of device you used to open the email
your browser type and operating system
your geographic location.
Inclusion in the ESPE membership directory
- Your name
- Your institution
- How long you have been a member
- Your telephone number and email address
This information is only ever available to other members of ESPE, and will never be made available to the wider public. You can give or withdraw consent to be included in the membership directory at any time by changing your preferences in the ‘my profile’ section of the members’ area.
How is my information stored?
The information you provide to us via this website is stored on Bioscientifica’s systems on a secure remote server. Bioscientifica has implemented stringent security policies and technical measures to protect your information from unauthorised use, or accidental loss. Any personal information held by Bioscientifica is stored securely, and is only accessible by authorised personnel. Individuals’ data is only stored for as long as it is required, and will be securely disposed of appropriately when it is no longer needed.
We do not disclose your personal data to other organisations other than as necessary for the purposes for which you have supplied your information, to comply with our legal obligations, or to ensure data integrity.
For the purpose of data integrity, your information may be made available to other societies managed by Bioscientifica Ltd. For example, if you provide an address change to one society, this will be used to update your address for any other Bioscientifica-managed society of which you are a member.
The Bioscientifica-managed societies that we may share information with are listed below.
- British Society for Paediatric Endocrinology & Diabetes
- European Society of Endocrinology
- Society for Endocrinology
- UK and Ireland Neuroendocrine Tumour Society
Links to third party websites
You have the right to access any personal information that Bioscientifica Ltd holds about you. If we do hold information about you we will, upon your request:
- give you a description of the information we hold about you
- tell you why we are holding this information
- tell you who this information could be disclosed to
- allow you to have a copy of the information in an intelligible form.
Tel: +44 (0)1454 642200
This policy was last updated on 16 May 2018.